What Type of Police Record Check Do I Need?
Note: A Vulnerable Sector check is ONLY available to residents of the urban area (Ward 1), of the Municipality of Port Hope
Please ensure you have selected the correct type of check as NO REFUND will be issued.
If you are unsure which application you need, please check with the organization that is requesting this before you apply.
| Type of Check | Definition | Examples |
| Criminal Record Check (CRC) - Basic - Convictions Only |
A Criminal Records Check (CRC) is a search of the RCMP databases and is usually required for employment purposes, bylaw licences or immigration purposes. It is not intended for individuals seeking employment or a volunteer position working with children or vulnerable persons. | Financial institutions, municipal and by- law licences, travel and immigration and retail industry. |
| Criminal Record Check and Judicial Matters Check (CRJMC) - Includes CRC as well as any outstanding charges, probations |
The Criminal Record and Judicial Matters Check (CRJMC) is intended for applicants who are seeking employment or volunteer positions with agencies who require a criminal record check. The agency has determined that a search of sex offenders with a record suspension is NOT required (e.g. border crossing or visa) therefore this check is NOT intended for applicants who are seeking volunteer and/or employment with vulnerable persons. | Board of Directors, IT personnel and construction staff at daycares, schools, hospitals and long-term care facilities. |
| Vulnerable Sector Check (VSC) - Includes everything on CRJMC as well as VS check |
The Vulnerable Sector Check (VSC) was established to provide screening of individuals who intend on working or volunteering with the vulnerable. A vulnerable person is defined as a person who, because of their age, a disability, or other circumstances, whether temporary or permanent are (a) in a position of dependence on others or (b) are otherwise at a greater risk than the general population of being harmed by a person in a position or authority or trust relative to them. This type of screening is required for the following types of positions: teacher, social worker, taxi driver, daycare worker, sport coaches, etc. |
Coaches, parent volunteers, for sports or school trips, school placement, PSW's, doctors, nurses, hospital employees, dentists, teachers, non-teaching staff in schools (such as janitors and administrative support), early childcare educators, daycare employees, employees in long term care facilities that provide health services to vulnerable adults. Note: This type of check is only available to residents of the urban area (Ward 1), of the Municipality of Port Hope |
Please note: Based on results of your screening, you may be required to submit fingerprints to confirm identity. There may be a fee for the submission of prints. If prints are not provided the record check will be considered incomplete and no refund will be issued.
Fee Schedule
| Criminal Record Checks | Volunteer | Volunteer - Same Day | Student | Student - Same Day | Employment | Employment - Same Day |
| Police Criminal Record Check | $0.00 | $0.00 | $35.00 | $70.00 | $50.00 | $100.00 |
| Police Criminal Record Check & Judicial matters Check | $0.00 | $0.00 | $35.00 | $70.00 | $50.00 | $100.00 |
| Police Vulnerable Sector Check | $20.00 | $40.00 | $35.00 | $70.00 | $50.00 | $100.00 |
| Certified Copies of Any of the Above | $5.00 | $5.00 | $5.00 | $5.00 | $5.00 | $5.00 |
Are you 12-17 years of age and need a police record Check?
Click HERE for more information.
Police Station Location and Hours
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Location: |
55 Fox Road |
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Hours of Operation: |
Monday through Wednesday 8:30 a.m. to 6:00 p.m. Thursday and Fridays: 8:30 a.m. to 4:00 p.m. |
It usually takes 2 to 3 business days to process a request.
ADOPTION QUERIES - The RCMP encourages police agencies to conduct fingerprint-based criminal record checks for all applications related to adoptions to ensure they are screened for pardoned sex offences. Further information can be found on the RCMP website.
PARDON APPLICANTS - If you are an applicant seeking a pardon, you should be aware that the National Parole Board also requires a local police check. For more information on pardons, call 1-800-874-2652 for a free booklet.
Criminal Record Checks for Third Party Companies
The Port Hope Police Service is pleased to be able to provide Police Criminal Record Checks (PCRC's) to large and small businesses and companies across Canada. Please contact our Screening Analyst at (905) 885-8123 ext. 229 for further details.
Reconsideration Process
Applicants may appeal the inclusion of information on their completed background checks by making a written submission to the Chief of Police, Port Hope Police Service, 55 Fox Road, Box 111, Port Hope, ON L1A 3V5. Requests for reconsideration must be made within 60 days of the completion of the applicant's background check and should include a copy of the background check along with supporting documentation (i.e: court transcripts, correspondence from solicitor).
To qualify for a reconsideration, the results must NOT have included convictions for which a records suspension/pardon has not been received unless the individual was not fingerprinted for the offence. The results also cannot contain outstanding Judicial Orders or cases that are still before the courts, or Youth Criminal Justice Act (YCJA) entries. These latter entries are bound by the release period prescribed by the YCJA.
Submissions will be reviewed by the Records Appeal Committee who will forward their decision in writing to the applicant within 30 days of receiving the reconsideration request. Decisions rendered by the committee are final and apply to the current background check form as well as any subsequent background check forms, as long as no additional criminal charges have been laid.
Please be advised that being granted a reconsideration does not impact any records held by the Port Hope Police Service. For information regarding a Fingerprint and Photograph Destruction please see¦ Fingerprint and Photo Destruction